Registration Guidelines & Fees

Introduction

These guidelines provide the requirements and procedures for students to enter the Government School System.  As per Section 12(1) of the Education Act, 2016, a parent or legal guardian of any child of compulsory school age shall ensure that the child receives full-time education suitable to the child’s requirements either by attendance at school, from the first day of the school calendar, or otherwise as provided in section 16 (i.e. home schooling).

Compulsory school age, is defined in the Education Act as a child who attains the age of five (5) years before 1 September and ending on the date when the child attains the age of seventeen (17) years, or has met the requirements to obtain a secondary school diploma or its equivalent, whichever is earlier.

Therefore, enrolment in the Cayman Islands Government System aligns to these requirements with compulsory schooling beginning in Year 1 when a child enters at five (5) years old (before 1 September of that academic year) and ending in Year 12, when the child reaches seventeen (17) years and graduates high school. 

Definitions

For the purposes of these guidelines:

  • Additional Learning Needs means special educational needs and disabilities
  • Child/children means children of non-compulsory school age, i.e. those who are younger than compulsory school age.
  • Compulsory School Age is the meaning as defined by the Education Act, 2016.
  • DES means the Department of Education Services
  • Student means children of compulsory school age.
  • WORC means the Government Department know as Workforce Opportunities & Residency Cayman (previously Immigration)

 

Registration Application Periods

Standard Registration Period:

1 March: Registration Opens

30 June: Registration Closes

Late Application Period:

1 July to 31 January

Applications received during the Standard Registration Period will be for school placement in the upcoming academic year beginning in August. 

Applications received outside the Standard Registration Period, will be considered late applications.  These will be dealt with once all standard registration period applications are processed.  These will also be subject to space availability and delays in processing should be expected.

The Registration Portal will close at the end of business on 31 January each year to allow all necessary preparations to be made for the upcoming Registration Period beginning 1 March.  Once the portal closes, applications for the current academic year will no longer be accepted.  This will continue to apply when the portal reopens and the only applications that will be received are for the new academic year beginning in August.

Waiting List

The Government System does not maintain waiting lists.  Applications are only received during the registration periods for the defined academic year.  Registration applications are not received for future academic years.  If such applications are received, they will be rejected and parents/guardians will be notified.

Programme Offerings

Non-Compulsory Schooling

  1. Nursery
  • For children who turn three (3) years old before the 1st September of the relevant academic year.
  • Grand Cayman:
    • For Caymanian children only.
  • For Caymanian children who live in the catchments of Edna Moyle Primary School (North Side) and East End Primary School.
  • The Programme takes place at East End Primary School.
  • Maximum of twenty (20) spaces available.
  • Cayman Brac
    • For children based on the priority of admissions as used for compulsory schooling.
    • For children who live in both the catchments for Creek & Spot Bay Primary School and West End Primary School.
  • The Programme takes place at Creek Primary School
  • Maximum of twenty (20) spaces available.

 

  1. Reception
  • For children who turn four (4) years old before the 1st September of the relevant academic year.
  • Grand Cayman
  • For Caymanian children only.
  • The programme is offered at all Government Primary Schools on Grand Cayman.
  • Children are placed according to their catchment.
  • Cayman Brac
  • For children based on the priority of admissions as used for compulsory schooling.
  • The programme is offered at all Government Primary Schools on Cayman Brac.
  • Children are placed according to their catchment.
  • Little Cayman
  • For children based on the priority of admissions as used for compulsory schooling.
  • The programme is offered at the Little Cayman Services, which is opened based on need.

 

Compulsory Schooling

  1. Primary:
    • For students who turn five (5) years old before the 1st September of the relevant academic year up until students who turn ten (10) years old before 1st September of the relevant academic year.
  • There are eight (8) primary schools in Grand Cayman.
  • There are three (3) primary schools in Cayman Brac and one (1) primary school in Little Cayman (opened based on need).
  • Students are placed based on the priority for admission for compulsory schooling and according to their catchment.
  1. Secondary:
  • For students who turn eleven (11) years old before the 1st September of the relevant academic year up until students who turn sixteen (16) years old before 1st September of the relevant academic year.
  • There are two (2) high schools and a further education centre on Grand Cayman.
  • There is one (1) high school on Cayman Brac which services both Cayman Brac and Little Cayman.
  • Students are placed based on the priority for admission for compulsory schooling and according to their catchment.
  1. Specialist Provision for Students with Significant Special Educational Needs and Disabilities (Lighthouse School)
    • For students who turn five (5) years old before the 1st September of the relevant academic year up until students who turn sixteen (16) years old before 1st September of the relevant academic year.
  • There is one (1) specialist school in Grand Cayman.
  • Students are placed based on the requirements for Lighthouse School and approval by the Specialist Provision Panel.

 

Categories of Students Approved for Entry to Government Schools

Priority for admission to Government Schools is assigned as follows:

Non-Compulsory Nursery Admission in Grand Cayman – age 3 years old before 1st September

  1. Caymanians

Non-Compulsory Reception Admission in Grand Cayman – age 4 years old before 1st September

  1. Caymanians

Compulsory Primary, Secondary and Lighthouse School Admission in Grand Cayman – age 5-16 years old before 1st September, including the Nursery and Reception Programmes in Cayman Brac (age 3 and 4 years old before 1st September)

  1. Caymanians
  2. Refugees and Asylum Seekers
  3. Dependents of Caymanians:
    • Children pending Caymanian status, whereby the parents have already been granted status
    • Dependents of persons married to Caymanians
    • Children adopted by Caymanian parents
    • Court approved Caymanian Residence Order holders
  4. Dependents of Contracted Government Employees (i.e. Civil Servant)
  5. Dependents of Permanent Residents
  6. Dependents of Work Permit Holders

 

Ministry of Education and DES policies do not disallow non-Caymanian students from entering school. This hierarchy shows who can access spaces first.  These policies are in line with the Cayman Islands Bill of Rights 2009.

  • Categories 4 to 6 are subject to space availability after categories 1 to 3 have been placed.
  • Tuition Fees are applicable to compulsory school age children in Categories 3 to 6.

 

Required Information for Applications

For each category and relevant subcategory, the listed documents must be provided for the application to be considered. 

Proof of Immigration Status based on Priority Admission

 1. Caymanians: Proof established by an official letter issued by WORC acknowledging the child’s right to be Caymanian. This includes a WORC/Immigration Caymanian Status certificate or acknowledgement of status letter. 

i. Whereby the applicant is still awaiting the WORC acknowledgment letter, the following may be accepted to move the application forward:

  • birth certificate of child and Caymanian parent showing that the child, parent and grandparent are born in the Cayman Islands
  • stamped application, cover letter or receipt by WORC showing parents have submitted the application to acknowledge child as having the right to be Caymanian
  1. Refugees and Asylum Seekers: Relevant proof of documentation as issued by the Cayman Islands Government.
  2. Dependents of Caymanians:

i. Dependents of Caymanian Status Holders, whereby the parents have already been granted status but the child(ren) has not

  • WORC issued Caymanian Status documents for parents to be provided

ii. Dependents of persons married to Caymanians

  • WORC issued Residency and Employment Rights Certificate confirming parent is a spouse of a Caymanian and child is listed as a dependent

iii. Children adopted by Caymanian Parents

  • Court approved adoption documents to be provided

iv. Court approved Caymanian Residence Order holders

  • Court issued Order to be provided
  • Official letter issued by Customs and Border Control confirming that the child has been granted permission to enter, remain and attend school in the Cayman Islands.

v. Dependents of persons granted residency due to having a Caymanian child

  • WORC issued Residency Certificate confirming parent and dependent child (sibling) is allowed to remain in the Cayman Islands due to a Caymanian child
  1. Dependents of Contracted Government Employees (i.e. Civil Servants)
  • Full Government Contract, signed by all parties, showing the child is listed as a dependent

5. Dependents of Permanent Residents

  • WORC issued Permanent Residency Certificate (with or without the right to work) showing the child is listed as a dependent

6. Dependents of Work Permit Holders

  • WORC issued Work Permit showing the child is listed as a dependent.
  • Work Permit must be valid to cover at least one academic term. If the Work Permit is not valid for the academic term, a signed letter from the parent’s employer must be provided, confirming that the work permit will be renewed.  Once the renewal is submitted, a copy of receipt from WORC must also be provided.

 

Family Information

  1. Parental/Guardianship relation to the student:
  • Birth Certificate for the student;
  • Full Adoption Certificate/Record for the student where applicable;
  • Court Order showing relevant guardianship for the student where applicable.
  1. Parental/Guardianship confirmation of identity:
  • Valid Government issued photo identification for each parent/guardian. This may be in the form of a Driver’s Licence, Passport, Voters Card, Work Permit with Photo, etc.
  1. Parental Consent:
  • If the student’s parents do not live together, the Parental Consent Form must be completed if both parents did not complete and sign the registration application form.
  • Once a parent is listed on a student’s birth certificate, the Department will expect those parents to give their permission for school registration.
  • If a parent is not involved in a student’s life, the following documents must be submitted to confirm this:
  • Court Order stating which parent has custody of the student; or
  • Court Order stating which parent has authority over the student’s education.
  • In instances where the responsible parent does not know where the other parent is and has not had contact with that parent for a significant amount of time, an Affidavit swearing this may be accepted. The Affidavit must be signed by a Justice of the Peace or Notary Public and must confirm which parent has responsibility for the student and that the other parent is not involved in the student’s life and makes no contributions towards support for the student’s education.

 

Residence Information

Students are placed according to their catchment based on their primary home living address, unless they are attending the Lighthouse School.

The following is required to confirm a student’s home address:

  • If the home is owned by the parents/guardians and is registered in their name:
  • two forms of proof are needed in the form of
  • a utility bill, dated within 30 days from the date the application is submitted
  • job letter, dated within 30 days from the date the application is submitted
  • a Vehicle Log Book dated within one (1) year from the date the application is submitted
  • a valid Government issued ID containing the address

Important Note: The two forms, must be from different sources.  For example, if two utility bills are being provided, one can be from CUC and the other from the Water Authority.  Two utility bills from the same company will not be accepted even if they contain different dates.

  • If the home is not owned by the parents/guardians:
  • Where a rental/lease agreement is in place and the utility bills are in the parents/guardians’ names, the following must be provided:
  • rental/lease agreement dully signed by all parties
  • a utility bill with the rented/leased home address, dated within 30 days from the date the application is submitted
  • Where a rental/lease agreement is in place but the utility bills are not in the parents/guardians’ names, the following must be provided:
    • rental/lease agreement dully signed by all parties
  • a fully completed and signed Parent Affidavit of Residency (form issued by DES) with all supporting documents as detailed in the Affidavit
  • Where no rental/lease agreement is in place, for example, if the student’s family is living with another family member who owns the home, the following must be provided:
  • a fully completed and signed Parent Affidavit of Residency with all supporting documents as detailed in the Affidavit
  • a letter written by and signed by the primary home owner, confirming that the student’s family lives at the residence, along with a copy of the primary home owner’s valid Government issued ID and a utility bill in their name confirming the address.

 

Student Medical Information

  • Immunisation Records
  • If a student has been immunised, a scanned copy of their full immunisation record (including the cover page with the student’s name).
  • If a student has not been immunised, the parent/guardian must inform the Public Health Department and submit the relevant letter as issued by this Department.
  • Student Medical
    • This is for students enrolling in school for the first time (Reception and older) or the Government Education System for the first time.
    • Once a student’s registration application has been accepted and they have been assigned to a school, the school will contact the parents/guardians to assist with setting up an appointment. Parents/Guardians may also book an appointment directly with Public Health.  The relevant documentation received after the medical must either be submitted to the Customer Services Unit at the DES or the student’s school to be updated to their record.

 

Student Education Information

  • If the student attended another school or home school, prior to entering the Government Education System, the following must be provided:
  • most recent school report from the previous institutions/home school, showing subjects taken and attainment, or
  • most recent transcript from the previous institutions/home school.

Note: This includes students who previously attended an early years setting (e.g. preschool), if that setting issues report cards/transcripts.

 

Students with Additional Learning Needs

  • If the student has ever been assessed and/or identified as having Additional Learning Needs this must be indicated on the application form.
  • If the student has been formally assessed, please submit their most recent Educational Psychologist Assessment.
  • These students will be identified to the Senior School Improvement Officer for Special Educational Needs, the Lead Education Psychologist and other relevant team members to determine if the student can be supported in the mainstream school system, what supports need to be put in place for the student and if their application needs to be reviewed by the Specialist Placement Panel. If any additional information is needed to complete the application, parents/guardians will be notified.
  • If the application progresses to the relevant mainstream catchment school, the school will obtain a copy of the assessment and the school’s Special Education Needs Coordinator (SENCO) will be informed to ensure any relevant supports are put in place for the student at the school.
  • If the application progresses to the Specialist Placement Panel, the decision of that Panel and the necessary actions that need to take place, will be provided to the parents/guardians upon receipt.

 

Out of Catchment

There may be certain circumstances whereby a parent/guardian may apply for out of catchment consideration.  This means that they wish for their child to attend a school of their choosing (i.e. not the student’s catchment school) due to the justification provided.

Out of Catchment requests will be considered after the Standard Registration Period closes and once all applications received during this period are placed.  All registration applications will be processed for the identified catchment school and change in placement will be done once a decision has been made on the out of catchment request.

Out of Catchment requests can only be considered if the requested school has space in the relevant year group that the student must be enrolled.

All Out of Catchment requests will be submitted to the Registration Panel for consideration.  The membership for this panel is as follows:

  • Director of the Department of Education Services
  • Deputy Director of the Department of Education Services
  • Senior Customer Services Manager, Customer Services Unit
  • All Registration Officers of the Customer Services Unit
  • Data Services Officer, Data & Testing Services Unit
  • Senior School Improvement Officers as needed

 

If a parent/guardian wishes to request out of catchment placement for their child, they must do the following:

  • On the Registration Application Form, indicate that an Out of Catchment request will be submitted under “Additional Information”.
  • Submit a letter addressed to the Registration Panel either through the application form or via email to registration@gov.ky. The letter must include the following:
  • The name of the catchment school and the name of the out of catchment school being requested
  • The justification for the out of catchment request and placement
  • Support evidence as relevant

 

Out of Catchment placements may be considered for the following:

  • Medical requirements of the student whereby school placement may affect their care
  • Students attending the same school in which their parents work

 

This list is not exhaustive and other justifications may be considered.  Out of Catchment placements will not be considered for family logistics due to traffic.

 

School Fees

The following fees apply to non-Caymanian residences (all fees are in Cayman Dollars Amount):

Primary School Students
Years 1- 6
Term 1 - (August - December)
CI $250.00 per term
Term 2 - (January - April)
Term 3 - (April - July)
Lower Secondary School Students
Years 7 - 9
Term 1 - (August - December)
CI $300.00 per term
Term 2 - (January - April)
Term 3 - (April - July)
Higher Secondary School Students
Years 10 - 12
Term 1 - (August - December)
CI $400.00 per term
Term 2 - (January - April)
Term 3 - (April - July)

Parents will receive an invoice from the Ministry of Education each term advising them of the fees to be paid. The first invoice will be sent to parents at the end of September.

Fees are to be paid at the Treasury Department located at the Government Administration Building on Elgin Avenue.

FOR FURTHER PAYMENT QUERIES PLEASE CONTACT:
Email: MOEFINANCE@GOV.KY
Phone: 1-345-244-1804

PUBLIC Notice

Government School Registration is now open for the 2024/2025 school year.

Please read the Registration Guidelines carefully and have all the supporting documents ready before compelting the application form.